In our experience, one area that can cause an immense amount of stress among event organizers is ‘Event Registration’. And we’re here to tell you that the solution to this challenge is rather simple. Using an event check-in app makes the whole process easy, seamless, and intuitive for both event organizers and attendees.
What is an Event Check-in App & How Does it Work?
An event check-in app is a software application that allows event organizers to check-in participants and easily collect their data at an event. It helps manage the on-site attendee registration process to deliver a stress-free experience.
Typically, digital event check-in apps enable event participants to register for an event through a QR code scanner. The app prints badges for event registrants on-site, collects their payments, and tracks attendance in real-time. Then, the attendee receives a digital badge for their event. This way, it enhances the overall experience of the attendees.
Additionally, the event check-in software has a search feature that you can use to manually check the attendees’ details by their name. It automatically updates the attendee list and gives you instant access to track registrations.
Top 10 Event Check-in Apps
1 Airmeet
Airmeet is an all-in-one virtual event management platform that offers a multifunction event check-in app for your virtual and hybrid events. It can handle a wide range of events, from conferences and trade shows to webinars, corporate gatherings, and more. The Airmeet mobile application provides several high-value features including QR code scanning, check-in, and registration. It also allows in-person attendees to participate in chats, polls, networking, and Q&A sessions. With Airmeet’s robust analytics tool, you can track attendee engagement and session popularity.
As of Aug 2024, Airmeet has 4.6 Stars on G2 with 689 reviews
Key Features
- QR code scanning
- User-friendly interface
- Manual check-in
- Real-time updates on attendee status
- Lead capture option for exhibitors
- Multiple event formats supported
- Personalized agenda
- Robust integration capabilities
- Networking
- Attendee surveys
Pros:
✔️Airmeet offers a superior user experience for both event organizers and attendees
✔️Offer free trials before committing to a paid plans
Cons:
❌ Paid plans are expensive for small business owners
Pricing Details – Airmeet offers free, starter, professional, and enterprise plans.
2 vFairs
vFairs is an in-person, hybrid, and virtual event platform that offers a fully featured event check-in app to enhance your event experience. It ensures that your attendees enjoy a smooth and efficient check-in process. The app includes a custom registration form, a seamless check-in process, engagement features, real-time data tracking, a lead capture option, networking, and reporting capabilities.
As of Aug 2024, vFairs has 4.7 Stars on G2 with 1640 reviews.
Key Features:
- Custom registration forms
- QR-based event check-in
- Easy navigation
- On-site tickets and registration
- Badge printing
- Lead capture and networking
- Detailed reporting
Pros:
✔️The vFairs app is easy to use and set up
✔️ It has all the features needed to manage any type of event
Cons:
❌The app has limited customization options
Pricing Details – vFairs offers basic, premium, and enterprise plan
3 Whova
Whova is a well-known virtual, hybrid, and in-person event-hosting platform and mobile event app. It is perfect for organizations that seek paperless check-in.
Their user-friendly event management application makes an event check-in process faster and easier. In addition, the Whova event check-in app provides features including multiple check-ins, real-time attendance tracking, and customizable check-in solutions.
The app even integrates with other event management apps such as Cvent, Eventbrite, RegFox, and Constant Contact, making it an all-around solution.
As of Aug 2024, Whova has 4.8 Stars on G2 with 1493 reviews
Key Features:
- Paperless check-in
- QR-code scanning
- Customizable check-in options
- Real-time attendance tracking
- Event creation
- Instantly syncs registration
- Whova certificate creation tool
- Advanced analytics and reporting
Pros:
✔️The Whova app is easy to navigate for both event organizers and attendees
✔️Users get timely notifications and reminders about sessions and events
Cons:
❌UI/UX is not highly effective
Pricing Details – Check them out
4) Cvent
Cvent offers a powerful event management software solution that is known for its easy-to-use features. Whether you host in-person, virtual, or hybrid events, the Cvent check-in app supports events of all types, sizes, and formats.
Cvent simplifies the event planning process and maximizes the impact of events. Through the app, your onsite and digital attendees can easily manage their schedules, network, and engage with sessions.
The app is available on both iOS and Android devices, providing a user-friendly interface to seamlessly manage registration and check-ins.
As of Aug 2024, Cvent has 4.3 Stars on G2 with 1817 reviews
Key Features:
- Real-time check-in
- QR code scanning
- User-friendly interface
- Easy payment process
- On-demand badge printing
- Real-time reporting
- Attendee networking
- Compatible with both iOS and Android devices
Pros:
✔️The Cvent check-in app is user-friendly and easy to use
✔️It has customizable check-in options
Cons:
❌It offers a higher cost than others
Pricing Details – Cvent offers professionals and enterprise plans
5) Splash
Splash is an event marketing platform that helps companies market, manage, and measure their live, virtual, and hybrid event programs.
Their app offers a variety of features that make managing attendance simple and efficient, including QR codes, real-time guest list management, and more, all through an easy-to-use mobile interface.
Splash Host event check-in app can also handle offline check-ins, where you can continue to check in guests manually, even in the absence of internet connectivity. The app automatically syncs data once the connection is restored.
This feature makes it a great tool to ensure a smooth and seamless check-in process.
As of Aug 2024, Splash has 4.4 stars on G2 with 340 reviews
Key Features:
- QR code check-in
- Real-time attendance status
- Badge printing
- Customizable registration forms
- Guest list management
- Offline check-In
- Multiple event management capabilities
- Robust analytics and advanced reporting
Pros:
✔️The app is user-friendly, offers convenient access for event organizers and attendees
✔️Splash Host has robust customization options
Cons:
❌ Their customer service / technical team is only reachable via email.
Pricing Details – Splash offers free, pro, and enterprise plans
6) Eventleaf
Eventleaf is a simple, modern, and cost-effective online event management platform, featuring online event registration and mobile event apps to handle in-person, hybrid, and virtual events.
Their event registration software has all the features you need, including custom registration forms, group registration, waiting lists, and more.
Eventleaf is designed for all event types and sizes such as conferences, fundraisers, meetings, trade shows, training, and workshops. By leveraging their check-in app, you can set up online ticket sales in a second.
As of Aug 2024, Eventleaf has 4.7 Stars on G2 with 85 reviews
Download Eventleaf app (Guide, Check-in & Leads app)
Key Features:
- Mobile check-in
- On-site tickets and registration
- QR code check-in
- Print Badges
- Guest list management
- Event website creation
- Analytics & reporting
Pros:
✔️Eventleaf check-in app is easy to use and set up events
✔️All plans have free trials
Cons:
❌ The app lacks customization options
Pricing Details – Eventleaf offers starter, basic, professional, and ultimate plans
7) Eventbrite
Eventbrite is a popular event registration software that allows you to create, promote, and sell event tickets online. It offers a QR code-based flexible and easy-to-use registration feature, a secure payment option, and real-time analytics.
Some other features include discount options, promo codes, and creating multi-day passes. It also allows you to create digital tickets for free and paid events.
Several types of organizations use the Eventbrite app for their event management.
Overall, Eventbrite’s event check-in app provides a comprehensive event management solution.
As of Aug 2024, Eventbrite has 4.3 Stars on G2 with 766 reviews.
Key Features:
- Mobile app integration
- QR code scanning
- Track attendance in real-time
- Guest list management
- Customizable reports
- Secure on-site payments
- Provides instant check-in notifications
- Comprehensive analytics & reporting
Pros:
✔️The Eventbrite check-in app has a fast and efficient QR code scanner
✔️It provides a comprehensive guest list management feature
Cons:
❌It has limited payment gateway options
Pricing Details – Eventbrite offers free and paid plans with a free trial.
Check pricing here
8) Eventcube
Eventcube is a feature-rich virtual event management, membership, and ticketing platform. It empowers event planners and organizers to sell tickets quickly and at a reasonable price.
Eventcube allows you to swiftly scan tickets and badges, ensuring that your guests have a smooth check-in process. The app also supports both QR code and barcode scanning, perfect for any event type.
Whether it is a concert, conference, or festival, they offer cost-effective solutions to create and manage the event.
Regardless of your event size or type, ticket sales, attendee management, or membership – they offer affordable event management solutions.
As of Aug 2024, Eventcube has 4.6 stars on G2 with 33 reviews
Key Features:
- QR code and barcode scanning
- Access to real-time attendee data
- Range of payment gateways
- Guest list management
- Customizable reports
- Comprehensive analytics
Pros:
✔️The Evencube check-in app is easy to use with an intuitive design for quick registration and check-ins
✔️ The app offers great customer support and has a great UX/UI
Cons:
❌It has limited advanced customization features
Pricing Details – Eventcube offers free, pro, and enterprise plans
9) Bizzabo
Bizzabo is an all-inclusive event software platform that makes organizing and managing events easy, whether they are online, in-person, or hybrid.
It offers a fully branded and customizable app for any type and size of event. With the Bizzabo mobile event app, you can engage your attendees with Q&As or live polling.
The app also integrates real-time data analytics & reporting, email marketing, gamification, and more.
As of Aug 2024, Bizzabo has 4.4 Stars on G2 with 342 reviews
Key Features:
- Easy and fast mobile check-in
- Efficient ticket scanning with QR codes
- On-site tickets and registration
- Real-time attendance status
- Multiple event management
- Reporting & analytics
- Easy payment processing
Pros:
✔️ The Bizzabo check-in app offers custom event pages, registration form and invitations
✔️ The app is easy to use
Cons:
❌ Expensive for smaller events or organizations with limited budgets.
Pricing Details – Bizzabo offers monthly and annual plans
10 Stova
Stova is a cloud-based event management solution that enables event organizers to manage all aspects of their events. It has over 16 different event management modules to assist you plan every part of your event.
The Stova app allows users to create, manage & customize events, manage speakers, and generate customized reports. It provides additional features such as email marketing, event surveys, networking and matchmaking, seating plan management, project management, event budget management, room and resource inventory management, and venue and hotel sourcing.
Stova also offers users a built-in API that helps them integrate the solution with their websites and other systems. They are integrated with many third-party applications, including Salesforce, Silverpop, Eloqua, Clickatel, Onwire, and Marketo.
As of Aug 2024, Stova has 4.2 stars on G2 with 198 reviews
Key Features:
- Easy on-site tickets and registration
- Guest list management
- QR code scanning
- Multiple event management
- Mobile check-in
- Email automation
- Attendee networking
Pros:
✔️The Stova app is intuitive to use, operate, and set up.
✔️The real-time dashboard enables event professionals to effortlessly access data about participants.
Cons:
❌ The app setting is not easy to understand at first glance
Pricing Details – Reach out to Stova here to understand their pricing
Conclusion
A robust event check-in system is essential for any event’s success. It plays a crucial role in enhancing the overall experience of event organizers, as well as the attendees.
An event check-in mobile app streamlines the check-in process, reduces wait time, and gives quick access to event information. From QR code scanning and on-site tickets & registration to real-time analytics and lead capture options, every feature of these apps offers great value.
When selecting an event check-in app, look for the features you need to host a successful event. Research well, test out a few apps, take free trials, and see which one best fits your needs and budget.
FAQ
Benefits of using an event check-in app include:
- An event management app simplifies the registration process
- It allows viewing attendance data in real-time
- It enhances security, protects sensitive information, and prevents unauthorized access
- It allows to printing of badges, on demand
- An event registration app effectively engages the audience by providing a personalized experience
- It lets event attendees enjoy a hassle-free check-in experience
- It eliminates the cost of printed tickets, badges, and more
- It provides attendees with real-time event updates
An event check-in app should have the following features:
- Mobile check-in capabilities
- User-friendly interface
- Check-in options (QR code scanning, barcode, manual)
- Real-time attendee data tracking
- Customizable badges
- Onsite event badge solution
- Integration with the event platform
- Real-time data analytics and reporting:
- Integration with other event management tools
An event check-in software eliminates the need for paperwork and manual check-in for offline events. It makes the online event registration process easy for event attendees through smartphone use. Participants can quickly register for the event by scanning the QR code. Overall, an event registration app streamlines the entire event management process from attendee registration to check-in.
Yes, absolutely. The event management app is versatile and can be used for a wide range of events, including conferences, trade shows, corporate events, webinars, and more. It is specifically designed to handle any type of program seamlessly.
