Event management tools simplify otherwise complex aspects like registration, marketing, attendee engagement and post-event analysis, by allowing organizers to focus on delivering impactful experiences.
This blog will take you through the top 15 apps for event management across various categories, to suit every aspect of event planning.
Apps for Event Hosting
Event hosting apps are essential for virtual and hybrid events as they provide a solid platform that supports live streaming, networking and interactive sessions, among other high-value features.
Here are some of the most popular apps for event hosting:
1. Airmeet:
Airmeet is a versatile event platform that is designed to simplify the planning and execution of virtual and hybrid events. It stands out with its user-friendly registration and ticketing module, making it a trusted choice for organizers seeking seamless, end-to-end virtual event experience.
Features:
- Flexible Ticketing Tiers: Airmeet offers flexible pricing and access options for diverse attendee groups.
- Customizable Registration Forms: It also empowers you to personalize attendee experience with tailored data collection.
- Robust Analytics & Reporting: It can gain actionable insights into attendee behavior to refine strategies.
Pros:
- Airmeet is an easy-to-navigate platform for seamless event management.
- It has a scalable infrastructure that is suited for hosting small to large events.
- Its extensive set of features tackles ticketing, attendee management, audience engagement, reporting, and so much more.
- The platform also offers excellent customer support for on-going and reliable assistance, throughout the course of your event journey.
Cons:
Airmeet is a virtual event platform, not suitable for hosting in-person events. The free trial has a cap on the number of attendees, which could limit its utility for larger events during the trial period.
- Compatibility: Web, iOS & Android.
- Where to Find: Airmeet website and app stores
2. RingCentral Events
Features: RingCentral Events, previously called Hopin, comes with customizable virtual booths, live streaming, networking lounges, and live Q&A options.
Pros:
- RingCentral Events is good for hosting large-scale events.
- It has customizable features for branding, high-quality video streaming and excellent networking features.
Cons: It has a higher pricing module for hosting smaller events, and as per user reviews, it comes with some complex features that require specific training.
- Compatibility: Web, iOS & Android.
- Where to Find: RingCentral Events website & app stores.
3. Zoom Events
Features: Zoom events can host webinars, virtual conferences, and has features like breakout rooms, and session management tools.
Pros: The app is easy to use, has wide integration options, recording capabilities and scalability for hosting large events.
Cons:
- Zoom events offers limited customization options, and offers a less immersive experience as compared to other platforms.
- It also lacks advanced networking features.
- Compatibility: Web, iOS, Android, MacOS & Windows.
- Where to Find: Zoom website and app stores.
Apps for Event Registration & Ticketing
Smooth registration and ticketing processes are pivotal in enhancing attendee experiences. Investing in the right registration and ticketing apps can help you manage attendee information, payments and entry processes.
Here are some apps for event registration and ticketing that you can consider for your next event:
1. Eventbrite
Features: Eventbrite app includes features like customizable ticketing, registration forms, promotional tools and integrations with other platforms like Mailchimp and Facebook.
Pros:
- The app is simple and has an intuitive interface, making it a popular choice.
- It is free for hosting events and is scalable for large events.
Cons: Eventbrite has transaction fees and limited customization options for ticketing forms, and also the customer support can be slow.
- Compatibility: Web, iOS & Android.
- Where to Find: Google Play Store & Apple Store.
2. Ticket Tailor
Features: Ticket Tailor app is a commission-free ticketing app and it provides event registration capabilities and customizable options.
Pros: The app is cost-effective, simple to use, and has no transaction fees.
Cons:
- The app lacks advanced features like marketing tools and reporting.
- It has limited integration functionalities.
- Compatibility: Web-based.
- Where to Find: Ticket Tailor website
3. Tixify:
Features: Tixify offers customizable Ticket Options, mobile friendly design and secure payment processing.
Pros:
- It has an affordable pricing structure that is ideal for smaller events.
- It also has a user-friendly interface for both organizers and attendees.
Cons:
- Tixify has limited advanced features as compared to larger platforms.
- Compatibility: Web-based.
- Where to Find: Tixify website
Apps for Event Check-in & Entry
Efficient check-in processes can truly set the tone for your event. Hence, these apps are crucial to streamline event entry by managing attendee check-ins, badges and QR code scanning.
Some of the popular event check-in and entry apps are:
1. Zkipster
Features: Zkipster app has event check-in, guest list management, real-time updates and QR code scanning options.
Pros:
- The app allows quick check-ins and comes with a sleek interface
- It provides excellent customer support.
Cons:
- It offers limited integrations
- Some features are only available in higher-tier plans.
- Compatibility: Web, iOS & Android.
- Where to Find: Zkipster website, Google Play Store & Apple Store.
2. Eventleaf
Features: Eventleaf has QR code scanning for quick check-ins and real-time attendee tracking and updates.
Pros:
- The app has a highly customizable check-in process, and allows multi-event management from a single dashboard
- It offers affordable pricing for small-to-medium events.
Cons: The app has limited scalability for hosting larger events.
- Compatibility: iOS, Android & desktop..
- Where to Find: Eventleaf website
Apps for Event Marketing
Marketing is essential to attract the right audience to your event. Marketing apps are used in spreading the word about your event and engaging attendees before, during and after.
Some of the well-known apps that can boost your event marketing are:
1. HubSpot
Features: HubSpot can help streamline email campaigns, social media scheduling, lead generation and marketing automation.
Pros:
- The app has robust integrations with other tools
- It provides extensive reporting and analytics.
Cons:
- The app can be expensive for small businesses
- It requires a learning curve for utilizing the more advanced features.
- Compatibility: Web, iOS & Android.
- Where to Find: HubSpot website
2. Mailchimp
Features: Mailchimp simplifies email marketing, audience segmentation, automated campaigns and performance analytics.
Pros:
- The app is easy-to-use and generally cost-effective
- It has great templates for email marketing.
Cons:
- It offers limited features for non-subscribers
- It lacks advanced reporting for larger campaigns.
- Compatibility: Web, iOS & Android.
- Where to Find: Mailchimp website, Google Play Store & Apple Store.
3. Buffer
Features: Buffer offers features that help with social media post scheduling, performance tracking and multi-platform integration.
Pros:
- The app has a simple interface
- It supports scheduling for all major platforms, and is great for content planning.
Cons:
- It lacks advanced reporting capabilities
- The app offers no automation features
- It has limited social media engagement tools.
- Compatibility: Web, iOS & Android.
- Where to Find: Buffer website, Google Play Store & Apple Store.
Apps for Event Data Management
Post-event analysis is crucial to measure event success and improve future events. Hence, event data management tools are designed to collect, analyze and visualize data for future insights.
Here are some event data management apps:
1. Tableau
Features: Tableau has powerful data visualization tools and supports integration with multiple data sources. It also has advanced reporting features.
Pros:
- The app is highly customizable and supports large datasets.
- It also has robust analytics capabilities.
Cons:
- The app is expensive
- It requires significant expertise to use effectively.
- Compatibility: Windows & MacOS.
- Where to Find: Tableau website
2. Google Analytics
Features: Google Analytics offers web analytics and has user behavior tracking, event tracking, goal tracking.
Pros:
- The app is free
- It has powerful data analysis tools
- It integrates well with event websites.
Cons:
- It requires setup expertise
- It lacks some event specific tracking features.
- Compatibility: Web-based.
- Where to Find: Google Analytics website
3. Aventri
Features: Aventri provides centralized attendee and event data management. It has built-in analytics to track engagement and ROI.
Pros:
- The app has an intuitive interface for streamlined data handling
- It is excellent for capturing attendee feedback and post-event metrics.
Cons: It has a slightly complex initial setup for first-time users.
- Compatibility: Available on iOS, Android & desktop.
- Where to Find: Aventri website
Apps for Feedback & Surveys
Event feedback and survey apps play a critical role in collecting actionable insights from attendees to evaluate your event’s success. These tools streamline the process of designing, distributing and analyzing such surveys.
Here are some examples of feedback and surveys apps:
1. Google Forms
Features: This is a free survey tool that is integrated with Google Workspace, includes various question types, and offers automatic data organization in Google Sheets.
Pros:
- Google Forms is free to use
- It enables easy collaboration
- It is excellent for simple surveys.
Cons:
- It has a basic design
- It lacks advanced reporting features.
- Compatibility: Web, works on all browsers.
- Where to Find: Google Forms (Web-based only).
2. Slido
Features: It has live polls, Q&A, quizzes and audience interaction tools.
Pros:
- Slido is great for hybrid events, enables excellent real-time engagement
- It integrates well with platforms like Zoom and Microsoft Teams.
Cons:
- It has limited functionality for free users
- It is slightly complex for beginners.
- Compatibility: Web, iOS & Android.
- Where to Find: Slido website
3. Poll Everywhere
Features: Poll Everywhere has live polls, audience Q&A and word clouds.
Pros:
- It is highly interactive
- It works seamlessly with PowerPoint
- It provides real-time responses.
Cons:
- The app has limited features in its free plans
- It requires a stable internet connection.
- Compatibility: Web, iOS & Android.
- Where to Find: PollEverywhere website, Google Play Store & Apple Store.
Tips for Choosing the Right Event Management App
When you are selecting an event management app, it is crucial to consider your event size, budget and primary objectives. Once these are decided, look for apps that offer integration with your existing tools in order to ensure a seamless workflow.
The next step is to evaluate user reviews, and sign up for a demo to understand their features better and ascertain how well the tool caters to your specific business needs and goals. Additionally, scalability is also crucial, so choose a platform that can grow with your event needs.
Conclusion
Event management apps are integral in simplifying the complex processes of organizing, hosting and analyzing events. From virtual event hosting platforms to powerful data management tools, these event management apps help improve efficiency, engagement and success rates for all types of events.
Regardless of the size and type of event, investing in the right tools can significantly enhance overall attendee experience and streamline internal operations.
So, always consider the specific needs of your event like size, complexity and budget, and only then choose the app that best suits your goals. With careful planning and the right tools you can ensure a smooth and successful event that meets both your goals and your audience’s expectations.
FAQ
Event hosting apps allows organizers to set up virtual and hybrid events with features like live streaming, breakout sessions, networking opportunities and analytics tools for attendee engagement and event success.
Check-in apps are important because they streamline the check-in process with QR code scanning, attendee badges and real time attendee data. They also help you reduce wait times and improve overall event efficiency.
You should look for automation tools, analytics dashboards, integration capabilities (e.g., social media, email marketing) and customization options.
Many event apps integrate seamlessly with CRM systems, email marketing platforms and social media tools. For example, Cvent integrates with Salesforce while HubSpot connects with various apps for streamlined workflows.
